Archiving products

Product archiving helps optimize work with the assortment and improve the accuracy of planogram creation by hiding products that do not require layout from the interface, such as seasonal products or products with suspended supply, with the option to restore them later. 

In this article, we will look at how to archive and unarchive products, what happens to a product after archiving, where to view archived products, and how to track the history of changes.

Contents

How to archive products
"Product archive" page
How to unarchive products
History of changes

How to archive products

Archiving is available only for products. Master positions cannot be archived, only removed. If a product included in a master position is archived, it is automatically removed from its list.
Read more about master positions in the article.

There are three ways to archive a product:

1. Via the product card (in thumbnail mode):

• Hover over the card with the required product and click "Archive" in the upper right corner:

2. Via the product list (in table mode):

• At the end of the row with the required product, click "More actions" and select "Archive".

3. Via mass archiving:

• Click "Archive" on the top toolbar:

• Select the required products in the upper right corner of the card or in the left column of the list and click "Archive".

In the modal window that opens, check the number of products and the planograms they will be removed from. If necessary, specify the reason for archiving (up to 500 characters) and click "Archive" to confirm the action, or "Cancel" to cancel it.

Please note that after archiving, the product:

• is automatically removed from all planograms where it is placed;
• is removed from the product list of the master position and will not be added back after unarchiving;
• if the planogram has already been sent for execution, the information for the manager is updated automatically, without an additional notification;
• is restored to its previous layout places after unarchiving only if no changes were made to the planogram or equipment after archiving.

After archiving, the product moves from the "Product list" page to the "Product archive" page, and a yellow indicator "Changes detected on the planogram after archiving products" appears on the planograms:

"Product archive" page

Product archive is a page that stores all archived products. Here you can view their list and, if necessary, unarchive a product to return it to the general list. 

To view archived products: in the "Products" block, click "Product list ▼" and select "Product archive". 

The top toolbar contains a set of buttons for working with products:

• Download assortment — generates an .xls file that is automatically downloaded to your device. For each product, the name, barcode, article, format, category, brand, dimensions (height, width, depth), photo link, type, number of products, date and author of the last change, product condition, and reason for archiving are specified:

• Upload product dimensions — helps update product dimension data using an Excel file:

• Update product parameters — helps perform a mass update of products and master positions according to data from Listex or Connector;
• Unarchive — returns previously archived products to the general product list.

The upper part of the page also contains: 

• View mode — switch between thumbnails and list;
• Search — by article, barcode, and product name;
• Filters — filter products by the following criteria:
• • Categories;
  • Brands;
  • Properties;
  • Shops;
  • Assortment type;
  • Product status;
  • Type: 
  • • All products;
    • Packaged;
    • Weighting.
  • Require update:
  • • All products; 
    • Require update from Listex;
    • Require update from Database/Connector.
  • Availability of product information: 
  • All products;
  • Without physical parameters — products for which no dimensions were set are displayed with standard dimensions: height 0.16 m, width 0.08 m, depth 0.08 m;
  • Without image.

How to unarchive products

There are three ways to unarchive a product:

1. Via the product card (in thumbnail mode):

• Hover over the card with the required product and click "Unarchive" in the upper right corner:

2. Via the product list (in table mode):

• At the end of the row with the required product, click "More actions" and select "Unarchive".

3. Via mass unarchiving:

• Click "Unarchive" on the top toolbar;
• Select the required products in the upper right corner of the card or in the left column of the list and click "Unarchive".

In the modal window that opens, check the number of products and planograms selected for unarchiving and click "Unarchive" to confirm the action, or "Cancel" to cancel it.

If necessary, turn on the "Restore products on the planogram layout" toggle. The product will be restored to its previous layout places only if no changes were made to the planogram or equipment after archiving. The product will not be restored on the layout of a planogram that is in execution by the store manager.

A yellow indicator appears on the planograms: "There are changes on the planogram after unarchiving products".

History of changes

The "History of changes" tab records all product archiving and unarchiving actions.

For each entry, the following is displayed:

• Product condition — Archived or Available for display;
• Source of change — the name of the user who made the change manually, or the data source: PlanoHero, Listex, or Database/Connector;
• Date of change — when the change was made;
• Reason for archiving — if it was specified.

Updated on: 06/11/2026